Jobs

Admin Assistant
Grade 4 - £25,583 - £26,824 pro rata (pending pay award)
Permanent, Full Time- 37 hours per week TTO + 1 week.
Required to start September 2026, pending DBS clearance.
 
The Head Teacher and Governors of Evergreen Primary School are seeking to appoint an organised, reliable and highly motivated Admin Assistant at our Newton Aycliffe site, to join our dedicated school team.
 
Evergreen Primary School is a supportive specialist setting for children with Profound and Multiple Learning Difficulties (PMLD), Severe Learning Difficulties (SLD) and Complex Autism (ASD). Our school benefits from accessible grounds which are used by all year groups to support learning, wellbeing and engagement.
 
The successful candidate will play a vital role in ensuring our school provides a safe, secure, and well-maintained environment for pupils, staff and visitors.
 
Duties will include:
•         Responsible for being the first point of contact for the Head Teacher, welcoming visitors and parents to the school and answering telephone calls, post etc
•         Operate the school’s data base (Arbor) keeping the system up to date and current to ensure contact can be made when necessary with all members of staff, pupils and their families
•         Prepare and complete documentation and returns in relations to admission and registration procedures and transfers to Secondary Education including, but not exclusively, Common Transfer Procedures (CTF), weekly and monthly electronic registration returns including the monitoring and reporting of pupils’ un-authorised absences.
•         Liaise with all feeder and other primary schools when children transfer including CTF and transfer of schools.  Assist SLT with transition into and out of school as required including Year 6 transition.
•         Assist with the school’s ‘School Start’ and induction sessions, ensuring all families have starter packs and help as required.
•         Assist with After School Clubs i.e.  ParentPay, chasing of payments and managing communications.
•         Assist with educational visits i.e.  ParentPay, chasing of payments and managing communications.
•         Sort and open incoming mail and distribute as necessary.  Prepare outgoing mail, recording same in postage book.
•         Use school systems for communication with parents/carers, staff and taxi companies as and when required.
•         Be responsible for the free meals system, issuing and processing applications. 
•         Liaise and agree school meal numbers (UIFSM, FSM and paid) with cook.
•         Responsible for the school’s ParentPay system (debt/credit), pupil and staff lunch meals, educational visits, extra curricula and enrichment activities and school photographer.
•         Distribute and maintain records of accident/incident reports as required
•         Assist in the organisation and documentation for school medical and dental inspections.
•         Type letters, reports and parental/carer letters, photocopy and distribute where and when necessary.
•         Deal with pupil/students’ statistical returns including the school census
•         Provide a secretarial and administrative service to the Head Teacher and other senior staff
•         Assist in production of school booklets, brochures and newsletters, when required
•         Filing correspondence and records
•         General photocopying
•         Undergo any necessary training in order to undertake the duties of the post
•         The school admin assistant is expected to support the school’s Relationships and Positive Behaviour policy.
•         The school admin assistant is expected to follow the school policy regarding the safety, care, wellbeing and supervision of pupils.
•         The school admin assistant is subject to school and DCC policies including Safeguarding Policies and Staff Code of Conduct.
•         Any other duties commensurate with the post which from time to time may be asked by the Head Teacher to ensure the smooth running of the school
 
The Ideal Candidate
We are looking for someone who:
•         Is committed, proactive and takes pride in their work
•         Works collaboratively as part of a whole school team
•         Demonstrates excellent communication and interpersonal skills
•         Understands the importance of maintaining a calm, safe and welcoming environment, particularly within a specialist school setting
 
Safeguarding
Evergreen Primary School is committed to safeguarding and promoting the wellbeing of all children. All staff and volunteers are expected to share this commitment. 
The successful candidate will be required to apply for an Enhanced Disclosure and Barring Service (DBS) check.
 
Our Vision: Inspire – Enjoy – Achieve
At Evergreen this means:
•         Inspiring high expectations for pupils with complex needs
•         Ensuring learning is purposeful, accessible and engaging
•         Securing meaningful achievement for every child
 
This post is not open to job share.
 
The Calculation of term time only plus ONE week’ pay
 
 Term time only plus ONE additional week’ pay is calculated on the basis of the following:
• Number of ‘teaching’ weeks – 38 weeks; plus
• Public (bank) holidays – 1.6 weeks (8 days); plus
• ONE additional weeks, inclusive of CPD – 1 week; plus
• Individual leave entitlement - 5.4 weeks (27 days) or 6.4 weeks (32 days)
Individual leave entitlement is calculated on the length of continuous service. Employees with less than 5 years’ service will receive 27 days annual leave. Employees with more than 5 years’ service will receive 32 days annual leave.

For example:
 Calculation for employees with less than 5 years’ service:
39 weeks (term time plus 1) + 27 days (annual leave) + 8 days (public holidays) = 46 weeks’ pay, to be paid in 12 equal monthly instalments
 
 Calculation for employees with more than 5 years’ service:
39 weeks (term time plus 1) + 32 days (annual leave) + 8 days (public holidays) = 47 weeks’ pay, to be paid in 12 equal monthly instalments.
 
We are committed to safeguarding and promoting the welfare of children and young people and, if successful, you will need to apply for an enhanced DBS disclosure.
 
As a disability confident employer, we are committed to employing disabled people and people with health conditions making reasonable adjustments to support disabled applicants when required.
 
Closing date for applications is 01/06/2026
Interview date: TBC
 
Evergreen Primary School
Scholars Path, Newton Aycliffe DL5 7HB
 
Tel: 01388 459721
Email: evergreen@durhamlearning.net
 

#VPRS/161

Company: Durham County Council

Salary: £25,583 - £26,824 pro rata (pending pay award)

Location: Newton Aycliffe, Durham

Sector: Education

Job Role: Teaching Assistant